The name of the organization shall be "Community Health Improvement Coalition"
Section 1: The mission of the Coalition shall be to act upon the overall health needs of the community by promoting the prevention of injury, disability, illness and premature death.
Section 2: The purpose of the Coalition shall be to:
Section 1: Membership to the coalition shall be from the community at large.
Section 2: Compensation – No member shall receive a salary for their service but, by resolution of the Executive Board of the Coalition, may be reimbursed for the expenses in connection with service rendered on behalf of the coalition.
Section 3: Voting – Each member shall be entitled to one vote.
Section 4: Volunteer Status – Coalition members shall serve on a volunteer basis.
Section 1: The officers of the Coalition shall be seven (7) and consist of the following and such others as the Coalition may from time to time designate and appoint: Past-Chair; Chairperson; Vice-Chair; Recording Secretary; Correspondence Secretary; Treasurer; Parliamentarian.
Section 2: The election of officers shall be held three (3) months prior to the end of the current officers' term of office. New officers are to be installed and will begin their term of office at the end of the last meeting of the fiscal year. The Recording Secretary and Treasurer shall be elected every odd year; the Corresponding Secretary and the Parliamentarian shall be elected every even year. The Vice-Chair shall be elected on a yearly basis and will assume the duties of the Chairperson after the end of this one-year of service/training. The Chair will serve as Past-Chair on the completion of one year's service as Chairperson.
Section 3: A nominations committee shall be responsible for the selection of those persons to be considered for election to the various positions on the Board of the Coalition. This committee shall consist of three (3) persons including the Past-Chair.
Section 4: Any officer may be removed by a vote of two-thirds of the eligible voting membership present if, in their judgment, the best interest of the Coalition shall be served.
Section 5: A vacancy in any office due to death, resignation, or disqualification may be filled by a majority vote of the membership through a special election for the un-expired term. In the event that a special election cannot be held within thirty (30) days of the date that the vacancy occurs, a replacement may be appointed on an interim basis by the consensus of the Executive Board and that individual may serve until the end of the vacant term.
Section 6: All balloting shall be by secret ballot, with the results being determined by a majority of votes cast by the eligible members present.
Section 7: The duties of the officers shall be as follows:
a. The Past-Chair shall:
1. serve as a member of the Board;
2. serve as the Chair of the Nominating Committee and appoint the members of this committee; and
3. serve a term of one year as Past-Chair.
b. The Chairperson shall:
1. preside at all meetings of the organization;
2. appoint all members of committees;
3. make all provisions for the discharge and/or "pro-tempore" of an absent or suspended member;
4. see that all regulations of the Coalition are enforced;
5. carry out the assignments and instructions given by the vote of the association;
6. perform such duties as customarily pertain to the office of the Chairperson; and
7. serve a term of one year as Chairperson.
c. The Vice-Chair shall:
1. assist the execution of the Chair's duties or assignments;
2. in the case of the absence or disability of the Chairperson, perform "pro-tempore", the duties of the Chairperson;
3. be an "ex-officio" member of all committees;
4. establish the procedures for the selection of, and serve as liaison to all advisory committees;
5. serve a one year term as Vice-Chair; and
6. be in training during this one-year to assume the duties of the Chairperson when the Chair's term of office expires.
d. The Recording Secretary shall:
1. keep a written record of the proceedings of all meetings and be responsible for the distribution of such written proceedings to all regular members as soon as
possible. The out-going Secretary shall be responsible for the proceedings of the meeting at which the new Secretary is installed;
2. maintain the minutes of all Board meetings; and
3. serve a two-year term as Recording Secretary beginning in an odd year.
e. The Correspondence Secretary shall:
1. issue notices of all meetings and the agenda as directed by the Chairperson and the Board;
2. be responsible for all correspondence and publicity of the Coalition;
3. maintain an updated distribution list of attending members; and
4. serve a two-year term as Correspondence Secretary beginning in an even year.
f. The Treasurer shall:
1. maintain the accounts of the Coalition;
2. act as custodian of the Coalition's financial records;
3. prepare and provide all necessary documents for filing of Internal Revenue Service forms;
4. prepare and submit to the CHIC Board of Officers and regular membership a fiscal year-end financial statement of income and expenses; and
5. serve a two-year term as Treasurer beginning in an odd year.
g. The Parliamentarian shall:
1. ensure the rights of each member under the adopted rules of order; and
2. serve a two-year term as Parliamentarian beginning in an even year.
Section 8: Board members shall not be liable for any debt, obligation, injury, sickness, disease, death or destruction solely by reason of being a Board Member or Officer.
Section 1: The fiscal term of the Coalition shall be October 1 to September 30.
Section 2: The Board shall establish an official operating budget to coincide with the fiscal year established for the Coalition for the entire operating year. Persons permitted to sign checks are: Chair, Vice-Chair, and Treasurer. Checks written for amounts greater than $500 should receive prior approval at a regular scheduled monthly meeting of the Coalition. If an emergency approval is needed, that approval may be granted with a written authorization by two officers of the board attached to the submitted invoice or receipt.
Section 3: Between October 1 and the end of each calendar year, a committee of at least one CHIC Officer and two members from the regular membership will be appointed to perform an internal review of the prior fiscal year's financial practices and records. As necessary, the Board of Officers will acquire external financial reviews or audits.
Section 4: Should the Coalition dissolve, any funds on hand after retirement of all outstanding liabilities shall be distributed to a legally permissible plan. The Treasurer shall be responsible for the prompt payment of all outstanding obligations, the distribution of funds, preparation of a final Coalition financial statement and the preparation and submission of all final Internal Revenue Service forms.
Section 1: Regular meetings of the Coalition shall be monthly or on an as needed basis.
Section 2: Special meetings of the Coalition may be held "on-call" by the Chairperson of the Coalition or by any three (3) officers of the Coalition.
Section 3: Written notice, stating the date, time and place of each meeting shall be delivered, mailed, emailed or "faxed" to each member not less than five (5) days prior to each meeting. Announcement of meetings shall also be made through the local media.
Section 4: A quorum for the purpose of holding a meeting shall consist of a sufficient number of members to equal no less than seven (7) participants of which at least one (1) is a member of the Board of Officers.
Section 5: A quorum being present, the act of the majority of the members present shall constitute action by the entire Coalition, except as may be otherwise provided by these bylaws.
Section 6: Parliamentary procedure shall be governed by "ROBERT'S RULES OF ORDER" except when otherwise specified by the bylaws. A motion to suspend strict parliamentary procedure must be adopted by a full vote of the membership present. The general policy shall be to avoid the complexities of parliamentarianism until such time as the issues have been clarified to the point where a definite motion can be debated as a choice between few alternatives.
These bylaws may be amended by a 2/3 vote of the eligible voting membership present. All amendments must be submitted to the Correspondence Secretary for placement as an official agenda item at a reqular meeting for ratification at the next reqular meeting.
Community Health Improvement Coalition Bylaws Revised 22 June 2018